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Posted: 2011-07-27 03:42:00 UTC-07:00
More than name tags
Outlook (the big guy, not Express) has tools to facilitate
Appointments, Meetings, and Events
Here are a few of the 31 suggestions:
Turn a message into a meeting request
Update a meeting request
Automatically process requests and responses
Counter-proposals for Meeting Times
Cancel meeting if you are an attendee
Troubleshoot meetings
One of the subjects is: Outlook meeting requests: Essential do's and don'ts
Here are a few of the items:
Here are a few of the items:
If you change it, update it:
After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients.
Don't move meeting requests:
Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar. Soon after a meeting request arrives in your Inbox, a piece of Outlook code -- nicknamed the "sniffer" -- automatically adds the meeting to your calendar and marks it as tentative. This is a fail-safe to keep you from missing the meeting in case you don't see the request in your Inbox. However, the sniffer doesn't reply to the meeting organizer. You still need to do that by accepting, accepting as tentative, or declining the request. If you or a rule that you create moves an incoming meeting request from your Inbox before the sniffer can process the request, the meeting never appears in your calendar, and you might miss the meeting.
Get a fresh start:
If a meeting series requires several changes -- a new organizer, a different frequency or time slot, the addition or removal of attendees -- just cancel the series and create a new one. Don't try to modify the original meeting request.
Also:
Slipstick.com:
Scheduling Resources
Meeting Name tags
See all Topics outlook
Slipstick.com:
Scheduling Resources
Meeting Name tags
See all Topics outlook
Posted: 2011-07-11 07:26:04 UTC-07:00
Free gadget
If you use the Windows Live sidebar, this might come in handy.
Outlook Info shows information from MS Outlook; Number of emails, upcoming appointments, and tasks.
You can choose one of the build-in skins or create your own skin!
Possible to choose a folder to monitor.
Outlook Info
See all Topics outlook
Posted: 2011-07-04 06:44:41 UTC-07:00
Free electronic business cards
Microsoft has 41 business card templates that can be used in Outlook.
Just download the file and edit the information.
Posted: 2011-06-23 03:44:00 UTC-07:00
Good Strokes
Check names----------------------------------Ctrl + K or Alt + K
Check spelling-----------------------------------F7
Choose the account from which to send
a message(with focus on the To line)
and then TAB to the Accounts button------------Ctrl + TAB
Convert an HTML or RTF message to plain text-----Ctrl + Shift +O
Delete a mail message----------------------------Delete or Ctrl + D
Display the Address Book-------------------------Ctrl + Shift + B
Find a message ----------------------------------Ctrl + Shift + F
Find text----------------------------------------F3
Forward a message--------------------------------Ctrl + F
Go to folder-------------------------------------Ctrl + Y
Go to next mail message--------------------------Down or Up arrow
Insert signature---------------------------------Ctrl + Shift + S
Mark a message as read-------------------Ctrl + Enter or Ctrl + Q
Move between the Folders list and message list---Tab
Open or post a new message-----------------------Ctrl + N
Open the Address Book----------------------------Ctrl + Shift + B
Open the Inbox-----------------------------------Ctrl + I
Open the Outbox----------------------------------Ctrl + O
Open the selected message-----------------------Ctrl + O or Enter
Post to a folder---------------------------------Ctrl + Shift + S
Print the selected message-----------------------Ctrl + P
Reply to a message-------------------------------Ctrl + R
Reply to all-------------------------------------Ctrl + Shift + R
Send (post) a message---------------------Ctrl + Enter or Alt + S
Send and receive mail----------------------------Ctrl + M or F5
Switch among Edit, Source, and Preview tabs------Ctrl + Tab
Switch to Inbox----------------------------------Ctrl + Shift + I
Switch to Outbox---------------------------------Ctrl + Shift + O
Posted: 2011-06-19 03:05:00 UTC-07:00
Prune the fat
Microsoft provides a tutorial on the mechanics of Outlook 2007 mailboxes.
Learning how to manage your Microsoft Outlook 2007 Mailbox and keep it within a specific size limitation.
After completing this course you will be able to:
After completing this course you will be able to:
View the size of your mailbox and its folders.
Understand what makes an e-mail message big and find the size of any message.
Set up some simple processes and use tools built into Outlook to prevent e-mail pileup from happening in the first place.
Battle mailbox size
Performance problems with a large .pst file
Manage with Mailbox Cleanup
See all Topics outlook
Performance problems with a large .pst file
Manage with Mailbox Cleanup
See all Topics outlook
Posted: 2011-06-13 03:41:00 UTC-07:00
Phonebook style
Sort the Contacts list by the File as field.
To do this, use one of the following methods depending on the version of Outlook that you are using.
In Outlook 2007, follow these steps:
1. Start Outlook 2007.
a. On the Tools menu, click Account Settings.
b. Click the Address Books tab, and click Change.
c. Under Microsoft Office Outlook Address Books, click the address book that you want to change the contact display format for.
For example, Contacts: Mailbox - Personal Folders, and then click File As (Smith, John).
In Outlook 2003, follow these steps:
1 Start Outlook 2003.
a. On the Tools menu, click E-mail accounts.
b. Click View or change directories or address books, and then click Next.
c. Click Outlook Address Book, and then click Change.
d. Under Outlook Address Books, click the address book that you want to change the contact display format for. For example, Contacts: Personal Folders, and then click File As (Smith, John).
e Click Close, and then click Finish.
2. Quit and restart Outlook.
3. Verify that the newly created contacts are sorted in the LastName, FirstName format. To do this:
a. On the Tools menu, click Options.
b. Click the Preferences tab, and then click Contact Options.
c. In the Contacts Options box, click Last, First in the Default File As order list.
d. Click OK two times.
4. Edit the properties of any contacts that have the File as option configured individually. This setting overrides the setting that you made in step 1.
a. Double-click any contact that does not appear in the LastName, FirstName format in your Contacts list.
b. Click the General tab, click the down arrow next to File as, and then click Lastname, Firstname, where Lastname, Firstname is the name of the contact.
Lastname first
Outlook 2010
See all Topics outlook
In Outlook 2003, follow these steps:
1 Start Outlook 2003.
a. On the Tools menu, click E-mail accounts.
b. Click View or change directories or address books, and then click Next.
c. Click Outlook Address Book, and then click Change.
d. Under Outlook Address Books, click the address book that you want to change the contact display format for. For example, Contacts: Personal Folders, and then click File As (Smith, John).
e Click Close, and then click Finish.
2. Quit and restart Outlook.
3. Verify that the newly created contacts are sorted in the LastName, FirstName format. To do this:
a. On the Tools menu, click Options.
b. Click the Preferences tab, and then click Contact Options.
c. In the Contacts Options box, click Last, First in the Default File As order list.
d. Click OK two times.
4. Edit the properties of any contacts that have the File as option configured individually. This setting overrides the setting that you made in step 1.
a. Double-click any contact that does not appear in the LastName, FirstName format in your Contacts list.
b. Click the General tab, click the down arrow next to File as, and then click Lastname, Firstname, where Lastname, Firstname is the name of the contact.
Lastname first
Outlook 2010
See all Topics outlook
Posted: 2011-06-05 03:37:00 UTC-07:00
Stare at the day
Outlook on the Desktop places your Microsoft Outlook Calendar on your desktop.
You can adjust its appearance. You can switch to Inbox, Tasks, Contacts, or Notes as well.
Double-click any item on the calendar to open in Outlook.
It works with all versions of Outlook from 2000 SR-1 forward; it also works withVista and it's free.
Outlook on your desktop
See all Topics outlook
Outlook on the Desktop places your Microsoft Outlook Calendar on your desktop.
You can adjust its appearance. You can switch to Inbox, Tasks, Contacts, or Notes as well.
Double-click any item on the calendar to open in Outlook.
It works with all versions of Outlook from 2000 SR-1 forward; it also works with
Outlook on your desktop
See all Topics outlook
Posted: 2011-05-29 03:49:00 UTC-07:00
Organization tric
By editing the subject lines of messages you receive, you can organize your mail. If you get faxes or voicemail sent to you automatically via email, you can change the subject to something that makes sense to you.
Open the message, edit the subject line, close the message and, when prompted, save the changes. The trick with this is the subject line does not look editable because it is on a grey background, but it works nevertheless.
Turn on in-cell editing and you can change the subject line without having to open the email and re-save it at all. This works best if you have the Preview Pane turned on:
Outlook 2000/2002:
From the View Menu select
Current View > Customize Current View
View Summary > Other Settings
Rows, enable the Allow In-cell Editing option.
Outlook 2003-10:
From the View Menu select
Current View
Customize Current View > Other Settings
and enable Allow In-cell Editing.
By editing the subject lines of messages you receive, you can organize your mail. If you get faxes or voicemail sent to you automatically via email, you can change the subject to something that makes sense to you.
Open the message, edit the subject line, close the message and, when prompted, save the changes. The trick with this is the subject line does not look editable because it is on a grey background, but it works nevertheless.
Turn on in-cell editing and you can change the subject line without having to open the email and re-save it at all. This works best if you have the Preview Pane turned on:
Outlook 2000/2002:
From the View Menu select
Current View > Customize Current View
View Summary > Other Settings
Rows, enable the Allow In-cell Editing option.
Outlook 2003-10:
From the View Menu select
Current View
Customize Current View > Other Settings
and enable Allow In-cell Editing.
Slipstick.com:
To change the subject of an incoming message or fax
To change the subject of an incoming message or fax
Posted: 2011-05-16 03:35:00 UTC-07:00
Match your own schedule
". . . did you know that the views in your calendar are fully customizable? For example, you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between.
You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like.
Use different color schemes, and show more or less detail in your calendar. Watch the demo to see how to do all this and more."
Customize your O'o7-10 calendar
See all Topics outlook
You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like.
Use different color schemes, and show more or less detail in your calendar. Watch the demo to see how to do all this and more."
Customize your O'o7-10 calendar
See all Topics outlook
Posted: 2011-05-15 07:36:36 UTC-07:00
Call me Ishmael
How to Reset the Nickname and Automatic Completion Cache
Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook.
If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person. You may also, just want to reset the whole list.
If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person. You may also, just want to reset the whole list.
Quit Outlook.
Start Windows Explorer.
On the Tools menu, click Folder Options, and then click the View tab.
Under Advanced Settings, click to select the Show hidden files and folders check box.
Click OK.
Click Start, point to Search, and then click For Files or Folders.
In the Search for Files or Folders box, type *.NK2 in the File Name box.
In the Look In box, click to select your local hard disk.
Click Search Now.
Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
Rename the file to yourname.bak, and then press ENTER.
Quit Windows Explorer.
Restart Outlook.
Outlook will generate a new nickname cache. Knowlegebase Article 287623
Slipstick.com: Name Resolution
See all Topics outlook
Slipstick.com: Name Resolution
See all Topics outlook
Posted: 2011-04-27 03:49:00 UTC-07:00
Command hunter
Elsewhere we showed the links to an interactive page that shows where to find '03 commands in 2007 Word, Excel, and PowerPoint:
Getting Started with 07.
Elsewhere we showed the links to an interactive page that shows where to find '03 commands in 2007 Word, Excel, and PowerPoint:
Getting Started with 07.
Here is a similar one for Outlook. It's not as robust and it does not install a new tab, but it's a start.
Getting Started with Outlook 2007
Reference locations in 2007
See all Topics outlook
Posted: 2011-04-16 03:24:00 UTC-07:00
Search all your mail
"If you're buried in e-mail (and who isn't?), Instant Search in Outlook 2007 can save the day for you - every day. The new Instant Search helps you quickly find e-mail messages, appointments, contacts, or any Outlook item. You don't even need to know which folder the item is in. Watch the demo to see how to use this fast search feature, and start finding what you want instantly."
Posted: 2011-03-29 03:37:00 UTC-07:00
Good looking printouts
The standard calendar print out is dull:
The new free Calendar Assistant makes it more fun.
Posted: 2011-03-22 03:56:00 UTC-07:00
Weather or not
"For the past several years, MSNBC provided a customized Outlook Today page that added news, weather, and stocks to the Outlook Today page. They recently discontinued the service and provided instructions to uninstall it.
Not all is lost however. You can replace their news, weather, and stock feeds with feeds of your own. FrontPage offers replacement applets in the Insert, Web components menu or you can find scripts or applets on the Internet to use.
Here is a replacement page available for download. You will need to enter your own zip code or ICAO code for local weather, instructions are here. Instructions are in the HTML to change the news to feed to international or to provide sports news etc."
See all Topics outlook
Not all is lost however. You can replace their news, weather, and stock feeds with feeds of your own. FrontPage offers replacement applets in the Insert, Web components menu or you can find scripts or applets on the Internet to use.
Here is a replacement page available for download. You will need to enter your own zip code or ICAO code for local weather, instructions are here. Instructions are in the HTML to change the news to feed to international or to provide sports news etc."
See all Topics outlook
Posted: 2011-03-14 03:01:00 UTC-07:00
An added tool
Google's Gmail is free and offers some features you can use in conjunction with your email program.
Send email to Gmail
Forwarding
Gmail spam control
Centralized Email
Additional email storage
"As well as a backup, it means you can easily access your messages via Internet terminal or mobile phone. Gmail is easily searched online or indexed offline using Google Desktop Search."
Here's the article from Office Watch: Gmail as your spam filter
Here's GMail's Fetch gadget: How to set up Mail Fetcher
See all Topics outlook
Here's GMail's Fetch gadget: How to set up Mail Fetcher
See all Topics outlook
Posted: 2011-02-13 03:54:00 UTC-08:00
Sent mail vanishes
Trying to find out why an email message does not arrive at its intended location can be difficult.
This tip is from Office-Watch.com. Look into their weekly newsletter.
Here are some suggestions:
Where could that message be?
See all Topics outlook
Posted: 2011-02-07 03:41:00 UTC-08:00
Your choice
To create a shortcut for your Outlook Contacts folder on the desktop
Right click on an open area of the desktop
Select New / Shortcut
Enter in the path to your outlook program followed by outlook:contacts. Note the quotes are necessary:
C:\Program Files\Microsoft Office\Office12\OUTLOOK.EXE outlook:contacts
 |
| Posted: 2011-01-29 03:29:00 UTC-08:00 Red letter day Outlook 2002+ allows you to assign colors to appointments and meetings. To format a single appointment: Simply right click on the event Select Label From here you can select from a variety of pre-selected colors Appointments can also be Automatically formatted. Right-click a meeting entry and choose Automatic Formatting... Click on Add and name the Rule. Next, click Condition and set up a Filter such as having the word "Dr" in the subject or note field. In the future, whenever you set up an appointment that has "Dr" in the text, the entry will be color-coded.  Also see: Slipstick.com To add color coding to Calendar items "… if you have ten or fewer main categories that you use on a regular basis, you might want your label names to be the same as your categories. To change the default label names, go to the Edit menu from the Calendar view and click on the Labels option." University of Wisconsin-Eau Claire: Color Coding Appointments - 2007 Posted: 2011-01-24 03:32:00 UTC-08:00 Who'd read my mail? "Espionage and email: as the Pentagon discovered, the two often go hand in hand. Following the arrests of two OutlookPower magazine has an article on the problem: Espionage and email: tips for managing your own email archives By Ann James See all Topics outlook Posted: 2011-01-09 07:04:34 UTC-08:00 Set the solution Here's how to set the default location that Outlook will use to save attachments: Click Start, and then click Run. In the Open box, type regedit, and then press ENTER. In Registry Editor, locate the following subkey in the registry: HKEY_CURRENT USER\Software\Microsoft\Office\11.0\Outlook\Options On the Edit menu, point to New, and then click String Value. Type DefaultPath, and then press ENTER. Double-click the DefaultPath value. In the Edit String dialog box, in the Value data box, type the path, including the drive letter, to the folder that you want to use for your Outlook saved items, and then click OK. Exit Registry Editor. Posted: 2011-01-01 06:12:18 UTC-08:00 Template collection "At one time, Microsoft had a pretty nice collection of custom Outlook forms anyone could download. While a number of the forms are no longer available from Microsoft, a sizable collection remains. You can use these as-is or as a basis for your own custom forms." See Slipstick.com - Sample Forms for the forms that are available. Calendar Corporate Calendar Expense Report Help Desk Job Candidates Purchase Order Request Real Estate Listings Software Inventory Form Student Attendance Technical Repair Request Time Card Travel Request Vacation Request Web Site Listing While they were all designed for Outlook in the Outlook 97/98 time frame, every one I've tried works with all versions of Outlook. However, the self-installers may not work due to security settings and you'll need to publish the form yourself. If you need step-by-step help to publish a form, see: Outlook.net - Publish Form OutlookCode.com - Send Form OutlookCode.com - Microsoft Outlook Custom Forms Creating and distributing custom forms with Outlook See all Topics outlook Posted: 2010-12-25 03:50:00 UTC-08:00 Organize If you are involved with a project, or you do a lot of work in a specific area, you may wish to create separate folders for e-mail related to that assignment. You do not have to limit yourself to creating folders for e-mail; you can also create new Calendars or collections of Contacts. One way to do this is to go to View>Folder list. Select the "Root" of the directory tree, or choose a folder to create a sub-directory. Right click the location and choose New Folder ... Give it a name and then choose what information that folder should contain. You can have a Contacts folder with names from a single company, or your personal list. This way they will not be intermingled with your main collection. You can do the same thing with personal Calendars.  Managing Outlook Folders in Office 2003 Special Edition Using Microsoft Office Outlook 2003 from Que publishing Microsoft Office Online: Using Folders See all Topics outlook Posted: 2010-12-19 03:50:00 UTC-08:00 Comic vs. Arial Does the font used in an email message color the perception of the reader? "Summary: This study investigated the effect that a font has on the reader's perception of an email. Based on a previous study by Shaikh, Chaparro, and Fox (2006), a sample email message was presented in three fonts (Calibri, Comic Sans, and Gigi). The three chosen fonts represented a high, medium, and low level of congruency for email messages. The Effect of Typeface on the Perception of Email Also: The Personality of Fonts See all Topics outlook Posted: 2010-12-12 03:15:00 UTC-08:00 Send the same message Here's how to resend a message. The intended recipient might have accidently deleted it or would just like to see it again. Open the message. Now you'll see the correct menus: In Outlook 2003 – look on the Actions menu. In 2007 it's under Other Actions  For 2010: In Mail, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Sent Items. Double-click the message that you want to resend. On the Message tab, in the Move group, click Actions, and then click Resend This Message. Posted: 2010-11-26 07:03:25 UTC-08:00 Take control You can print a copy of your calendar in Outlook, but you don't have much control over its formatting. Here's a solution: Calendar Printing Assistant for Outlook 2007 Also: "Customizable Word template for generating and printing Outlook weekly and monthly calendars. Print any Outlook calendar that you have access to, including calendars from other users' mailboxes and Public Folders. Add color coding by category or by type of item (one-day event, multiple-day event, etc.) Specify time and date formats and the title for the calendar. Freeware.  FeedBurner delivers the world's subscriptions wherever they need to go. Publish a feed for text or podcasting? ###You should try FeedBurner today. |
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