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Posted: 2011-07-23 03:23:00 UTC-07:00
Demo tutorial
You can control when Word decides to break for a new page.
Ctrl+Enter is the keyboard shortcut, but there are a number of variations.
This MS link has both Demos and text tutorials.
Page breaks
BTW; a merged document is made up of Section breaks, not Page breaks.
For ease of printing, Replace ^b with ^m
See all Topics word
Posted: 2011-07-21 03:35:00 UTC-07:00
Here's another good newsletter
Editorium
Editorium
Jack M. Lyon, a book editor who got tired of working the hard way and started creating programs to automate editing tasks in Microsoft Word. He's been editing more than twenty years and started working on the computer in 1985.
(Unfortunately has not published recently, but still full of good information)
A few back issues of Editorium Update arranged chronologically:
- Deleting Unused Styles
- Pasting Tracked Revisions
- Indexing with a Two-Column Concordance
- Fancy Sorting
- Editing by Concordance
- Making a Concordance
- Numbers by
- Fixing Typos Automatically
Posted: 2011-07-16 03:10:01 UTC-07:00
Not the best features
Katherine Murray from TechRepublic, lists ten word features that can be replaced with the new tools.
#1: The Font dialog box
(She says use Themes, I prefer to control individual components)
#2: Mark As Final
(I agree, it's not that Final)
#3: Save As Word XML
(I agree. "Today’s Word is completely built on Office OpenXML, so now all the files you create and save in Word 2007 are actually saved in XML". )
#4: Mail Merge Wizard
( I agree. Mail merge is not that hard. It is only made more difficult with the Wizard)
#5 Drawing Canvas
(Down with the Canvas!)
#6: Signature Line
#7: Web Tools
#8: Document Map
#9: Microsoft Clip Organizer
#10 Document Properties
10 features you can skip
See all Topics word
Posted: 2011-07-28 06:43:12 UTC-07:00
Video + Free code
"Learn tips and use sample code for several Office applications. These tips can help you to be more productive and can also be a starting point for developing your own tools, utilities and techniques."
- Update Word Document Statistics in the Title Bar
- Create Outlook Rules Programmatically
- Delete Repeated Text Throughout a Word Document
- Run Macros Based on the Value of One or More Excel Spreadsheet Cells
- Disable Related Controls on a PowerPoint Slide After a User Clicks an Input Control
- Display Reminder Information When a User Opens an Office Document
- Synchronize an Access Main Form to a Subform and Vice Versa
- Log Worksheet Changes to an XML File
- Merge Body Text from Multiple Outlook E-mail Messages to a Word Document
- Use the Office Assistant as an Alternative to Displaying and Retrieving User Input
Ten Tips for Office VBA Developers
VBA Tips & Tricks
Getting Started with VBA in Office
(VBA is VBA and is, in most cases, usable in all versions of Office)
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VBA Tips & Tricks
Getting Started with VBA in Office
(VBA is VBA and is, in most cases, usable in all versions of Office)
See all Topics word
More than I want
The Draw layer has been around since about Word 97, but it has not been as intrusive as it is in Word 2002+.
Try to place an AutoShape on a page and the Drawing Canvas pops up by default.
To turn off this feature, go to:
Tools>Options.
On the General tab, remove the check mark from
"Automatically create drawing canvas when inserting AutoShapes"
To just dismiss it each time, choose your AutoShape and then touch the Delete or Esc key before drawing the object.
Here's some more information.
Knowledge Base
General Information About Floating Objects
(a discussion of Word's floating objects and layers)
As I understand it, the Drawing canvas is not really a new layer. The following illustration shows the classic layers. It is from the Knowledge base article:
How to Place Text over a Graphic
___________________
/ /
/ <SURFACE OF /
/ PAPER> /
/ / /
Front drawing layer ------------------- /
MAIN TEXT LAYER =================== / /
Back drawing layer -------------------/ / /
/ /
Front drawing layer -------------------/ /
(Header/footer) BOTTOM TEXT LAYER =================== /
Back drawing layer -------------------/You can dump the layer in 2007 in the Office button Word Option equivalent of Tools>Options:
Posted: 2011-07-03 07:41:13 UTC-07:00
Quick inserts
Here is a collection of Alt codes. There is also a free download that you can post near your computer.
- Alt Codes for Letters with Accents for Languages
- Alt Codes for Bullets, Symbols and Other Special Characters
- Alt Codes for Mathematical Symbols - Symbols used in Mathematics
- Alt Codes for Currency Symbols
- Alt Codes for Drawing
- Alt Codes for Characters from the Greek Alphabet
- Alt Codes for "Additional" Letters particularly for Nordic / Scandanavian Languages
- Alt Codes for Spanish
- Intellectual Property Right symbols.
- Alt Codes for Arrows
- Alt Codes for Punctuation and Editing
- Alt Codes in Computer Programming
Posted: 2011-06-08 03:15:00 UTC-07:00
New old feature
Back in the old
This tool has been polished and given the new name of "Building Blocks".
The Microsoft Office Word Team's Blog:
Part 1 - Building Blocks
Part 2 - Inserting and Swapping Building Blocks
Part 3 - Creating Building Blocks
Part 4 - Deploying Building Blocks
Office.Microsoft.com:
Reuse and distribute parts of a document
See all Topics word
Posted: 2011-06-01 03:12:00 UTC-07:00
2007 gives you more than you ask for
This quote from The Microsoft Office Word Team's Blog explains their thinking behind making line spacing "looser" in 2007 than it was earlier.
"(A) lesson here for me is that lots of people seem to think of Word as a typewriter (remember typewriters?). There are many examples of this, in the way people construct a table of contents for their Word documents, use the TAB key to align columns, and the way they always hit ENTER twice after typing each paragraph (for those who are fans of extra space between paragraphs).
Many, many of the feedback comments on the line-spacing issue had to do with wanting "single spacing." But, of course the line spacing in the new template is single spacing. It's just that it's a little bit "more" than single spacing used to be: 1.15, instead of 1.0.
But what is 1.0? You might think that if you're using an 11-point font that line spacing of 1.0 would be 11 points. But if you lay out paragraphs that way - depending on the font you're using - the parts that stick below one line will crash into the parts that stick up from the line below. You need to allow some extra space between lines.
In a former life when I set type on a Compugraphic phototypesetting machine, the convention we used was about 20% extra space, so we'd set 10-point type on a 12-point line. Larger fonts demanded more breathing room. This was at a newspaper, so we spaced things a bit tighter than you'd expect to see in, say, a report or a brochure (or, dare I say a professional looking document).
Many, many of the feedback comments on the line-spacing issue had to do with wanting "single spacing." But, of course the line spacing in the new template is single spacing. It's just that it's a little bit "more" than single spacing used to be: 1.15, instead of 1.0.
But what is 1.0? You might think that if you're using an 11-point font that line spacing of 1.0 would be 11 points. But if you lay out paragraphs that way - depending on the font you're using - the parts that stick below one line will crash into the parts that stick up from the line below. You need to allow some extra space between lines.
In a former life when I set type on a Compugraphic phototypesetting machine, the convention we used was about 20% extra space, so we'd set 10-point type on a 12-point line. Larger fonts demanded more breathing room. This was at a newspaper, so we spaced things a bit tighter than you'd expect to see in, say, a report or a brochure (or, dare I say a professional looking document).
What does single spacing really mean anyway?
How to fix it:
Default line spacing in Word 2007 differ from earlier versions of Word
See all Topics word
Default line spacing in Word 2007 differ from earlier versions of Word
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Posted: 2011-05-27 07:34:06 UTC-07:00
Exchange the future and the past
"Microsoft has added new file formats to Microsoft Office Word, Excel, and PowerPoint 2007. To help ensure that you can exchange documents between Microsoft Office releases, Microsoft has developed a Compatibility Pack for the Office Word, Office Excel, and Office PowerPoint 2007 File Formats"
Posted: 2011-05-26 07:29:33 UTC-07:00
You can lead a tab to ...........
Setting Tab Leaders in Word
Fred Smith.........................$44.59
This makes your list easier to read
1. Select the line on which you want to create a tab
2. Click on the Format menu and click on the Tabs menu item
(you will see the Tabs dialog box)
(you will see the Tabs dialog box)
3. In the Tab Stop Position field enter the distance to the last column: 5", 6" or what ever is appropriate
4. Then select the tab alignment; Decimal, Right, Center or Left
5. Select the type of leader to use
6. Click Set and then OK
Enter the name, or first entry, and then touch the Tab key. Word will automatically enter as many leading characters as required. When you can type the amount, it will be aligned on the decimal or any other alignment you might have chosen. Here's what it looks like in Word 2007
Also: University of Florida handout: Word Tabs Doc
OfficeLetter.com: Favorite Word tips #2
About.com: Creating Tab Leader Lines
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OfficeLetter.com: Favorite Word tips #2
About.com: Creating Tab Leader Lines
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Posted: 2011-05-19 03:13:00 UTC-07:00
It can make life easier
Here's a collection of tips and tutorials from Microsoft about how to use MSOffice at work.
If no one's looking, you could use these hints at home too.
Ways to work smarter
See all Topics word
Posted: 2011-05-14 06:38:52 UTC-07:00
We all have to start somewhere
Here is a 30 minute course:
After completing this course you will be able to:
- Create and save a document.
- Accept or reject suggested revisions for spelling and grammar as you type.
- Change page margins.
- Adjust spacing by deleting any extra spaces between words or extra lines between paragraphs.
Posted: 2011-05-08 06:58:57 UTC-07:00
F what?
In Word 2007+, you can see the shortcut keys by pressing the ALT key.
Word (2002-2003) has a rarely seen "toolbar" that lets you use your mouse to perform function key actions. In addition, when you press Shift you'll see what the Shift + function key combinations do, press Ctrl and you'll see those shortcuts, and so on.
The toolbar is automatically placed at the bottom of the screen (underneath the document area; right above the status bar); like any toolbar, you can drag it and dock to it any side of the screen, or let it float. To display the Function Key Display toolbar:
1. Go to Tools>Customize.
2. Select the Toolbars tab, then check Function Key Display
3. Click the Close button.
Press the Ctrl, Alt, or Shift keys to see the toolbar buttons (shortcut hints) change. Click on the buttons and the appropriate action will be performed.
See: Allen Wyatt's Word Tips
Ian McKenzie mentioned this buried feature in his well named blog Ian's Messy Desk.
He does, however, have neat header graphic.
See all Topics word
See: Allen Wyatt's Word Tips
Ian McKenzie mentioned this buried feature in his well named blog Ian's Messy Desk.
He does, however, have neat header graphic.
See all Topics word
Posted: 2011-05-02 03:43:00 UTC-07:00
Geek fame
According to the Inside Office Blog, over 1 million people have downloaded free templates from Microsoft.
"You probably have a document you use over and over again, something you created to solve a particular problem. You may even find yourself occasionally sending the document to others in e-mail because it's so useful. Now you can share your clever solution with everyone who uses the 2007 Microsoft Office system!
People like you all over the world are allowing others to download and use their document templates on Office Online. Some of these templates have tens of thousands of downloads. They were submitted by people who either wanted to help others or show their great solutions. You can, too.
People like you all over the world are allowing others to download and use their document templates on Office Online. Some of these templates have tens of thousands of downloads. They were submitted by people who either wanted to help others or show their great solutions. You can, too.
Upload your template
See all Topics word
Posted: 2011-04-30 03:12:00 UTC-07:00
=rand(p,s)
In Word 2007-10, =rand() produces a selection from the Help file.
=lorem() displays:
Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa
Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.
Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin pharetra nonummy pede. Mauris et orci.
Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.
Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas. Proin pharetra nonummy pede. Mauris et orci.
If you want some history, try Lipsum.com
Pre 2007:
To insert practice text in the document, type:
=rand()
and hit the ENTER key.
The whole equation would be:
=rand(p,s)
"p"is for p>aragraphs. "s" is for s>entences.
=rand(2,3)
would produce 2 paragraphs containing 3 sentences each.
It is said that:
The Italian edition of Microsoft Word 2000 produces:
"Cantami o Diva
This is the first line of the Italian translation of Homer's Iliad
In Spanish it's:
"El veloz murciélago hindú comía feliz cardillo y kiwi."
"The quick Hindu bat ate happy golden thistle and kiwi."
In French it's:
"Servez à ce monsieur une bière et des kiwis."
"Serve this gentleman a beer and some kiwis."
Other Panagrams
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"Servez à ce monsieur une bière et des kiwis."
"Serve this gentleman a beer and some kiwis."
Other Panagrams
See all Topics word
Posted: 2011-04-22 03:17:00 UTC-07:00
VBA at your own risk
From the MVPS.org site:
Word's Task Panes VBA Reference
The Mother of All Task Pane articles
By Steve Hudson
"Task Panes display within a Work Pane's area. A Work Pane is created by the combination of two objects. These objects are shrouded in misery and thwart most attempts to play with them. The whole area is hidden away from the Kill Cursor invoked with CTRL+ALT+-, which changes to a hand when waved over a Work Pane.
Functions are hidden away from the macro recorder. To make it easier, if it is not in this reference, it is hidden. It is like when a spy is caught and the government disavows all knowledge of their actions.
The Task Panes are spies from Microsoft that are known to only a few objects, in these versions of Office anyway.
Warning
The author gleefully notes at this point that the human race has enough intelligence to get itself into cauldrons of boiling water that it cannot climb out of and that means you and me both!
Warning
The author gleefully notes at this point that the human race has enough intelligence to get itself into cauldrons of boiling water that it cannot climb out of and that means you and me both!
If you like to be ultra-safe, stay away from this reference and wait for MS to hand over full functionality. You will end up crashing Word many times and you can really damage your user interface."
(Ctrl+Alt+-, can be used to remove an item from a menu. Type the shortcut and then click on a menu item)
See all Topics word
Posted: 2011-04-18 07:23:07 UTC-07:00
A collection of hows
Here are a few:
- How do I save so earlier versions of Word can open my documents? Talk about a one-two punch?
Answer: http://support.microsoft.com/kb/924074/en-us - How do I recover a lost or over-written file? Who says the "are you sure" dialogs are annoying?
Answer: http://support.microsoft.com/kb/827099/en-us - How do I create a mail merge? The fifth tab on the Ribbon is a brand new take on Mail Merge.
Answer: http://support.microsoft.com/kb/294694/en-us - How do I scan documents into Word 2007?
Answer: http://office.microsoft.com/en-us/word/HA101786621033.aspx?pid=CH100675901033 - How to do stuff with templates?
Answer: http://support.microsoft.com/kb/924460/en-us - How do I create forms or use form fields?
Answer: http://office.microsoft.com/en-us/word/HA100307461033.aspx?pid=CH100991571033
The rest of the Top 25
See all Topics word
See all Topics word
Posted: 2011-04-13 03:02:00 UTC-07:00
Changes in '07
For a number of reasons, including collaboration, documents need to be reconciled. A resultant or master document must be distilled from different versions.
Here are some directions:
Compare - Combine
Comparing and Combining Documents
Back in the old days of 2003, you could save "versions" of documents. That's gone:
Bye-Bye Versions
Posted: 2011-04-01 03:22:00 UTC-07:00
Get a Job
There are a number of templates installed in Word that will help in creating a good looking resume.
Get started on your job hunt with Word templates
Here are some suggestions about what a resume should look like:
The Rockport Institute:
How to Write a Masterpiece of a Resume
About.com
Resume and Cover Letter Guide
The Riley Guide:
Prepare Your Resume for Emailing or Posting on the Internet
Want to work for Microsoft?
Microsoft's Zoe Goldring and Gretchen Ledgard:
What is it like to interview at Microsoft?
Chris Sells:
Interviewing at Microsoft
Blog:
Technical Careers@Microsoft
See all Topics word
Technical Careers@Microsoft
See all Topics word
Posted: 2011-03-31 03:33:00 UTC-07:00
Label Captions
If you've ever needed to insert line breaks in a message box prompt, you most likely built a string that incorporated a line feed or carriage return character. Unfortunately, label objects aren't as forgiving when it comes to using these characters.
If you're setting a label's Caption property with code, you'll find that the special control characters are interpreted as squares, since they're otherwise un-displayable.
To successfully insert a line break in a label caption, you need to include both a line feed character and a carriage return character, entered consecutively.
To do so, you can use the Chr() function, such as:
Me.Label1.Caption = "Line 1" & _
Chr(13) & Chr(10) & "Line 2"
However, you can also simplify your code using an built-in constant:
Me.Label1.Caption = "Line 1" & vbCrLf & "Line 2"
Posted: 2011-03-27 03:08:00 UTC-07:00
2007 choices
Office 2007 uses OfficeArt to format text boxes, graphics and pictures.
It's available in Word, Excel , and PowerPoint, but it is most active in PowerPoint and Excel.
Here's a description:
Office PPT Art
Posted: 2011-03-26 07:04:36 UTC-07:00
Ugly when you look close
"From the company that popularized Arial, here are three examples of bad typography in Microsoft Word.
Bad typesetting in Word finds its way into résumés, business plans, research papers, government documents, even published books.
These small inconsistencies and imperfections may be un-noticeable in small doses, but paragraph-after-paragraph they stack up-resulting in ugly, visually in-cohesive documents.
Word isn’t for professional typography work, but that's no excuse for these typography sins.
Arial:
 |
| Add caption |
Garamond
Here's one that shows it can be done right:
BatangChe
Examples of Bad Typography
See all Topics word
See all Topics word
Posted: 2011-03-21 03:52:00 UTC-07:00
More of a good thing
After putting together the ultimate proposal, or dunning notice, you can save the document as a template so that you don't have to re-invent the whole thing.
Here's how to do it in Word 2007-10.
(Earlier versions also use "Save As")
1. Click the Microsoft Office Button , and then click Open.
2. Open the document that you want.
Make the changes that you want to appear in all new documents that you base on the template.
Make the changes that you want to appear in all new documents that you base on the template.
3. Click the Microsoft Office Button , and then click Save As.
4. In the Save As dialog box, click Templates if your computer is running Windows Vista, or click Trusted Templates if your computer is running Windows XP.
5. Give the new template a file name, select Word Template in the Save As type list, and then click Save.
Note You can also save the template as a Word Macro-Enabled Template (.dotm file) or a Word 97-2003 Template (.dot file).
Create a new template
Also: Templates are digital stencils
See all Topics word
Create a new template
Also: Templates are digital stencils
See all Topics word
Posted: 2011-03-13 03:13:00 UTC-07:00
Measure by Measure
Here is an article that explores the use of Word's Rulers.
About the only thing I don't see is that you can bring up the Page Setup dialog box by double clicking in the dark area of the ruler that indicates the margin.
Once again this tip comes from the Microsoft Word MVP site:
Ruler of all you survey:
How to make the best use of Word's rulers
Here's the spot to click to show rulers in Word 2007-10:
Posted: 2011-03-05 03:58:00 UTC-08:00
More to come
You can place the word "More" or "Continued" at the bottom of every page except the last one.
The field, for those of you who know how to use them is:
{ IF { PAGE } = { NUMPAGES } "" "more" }
You can't just type in the brackets, you must use Insert>Field or Ctrl+F9.
For step by step instructions, go to:
How to Control the Page Numbering in a Word Document on TechTrax
Here is a more sophisticated formula:
{ IF { PAGE } < { NUMPAGES } "Continued on page {={PAGE} + 1}" "Last Page"}
Also see the Word MVP site
How to control the page numbering in a Word document
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